AI Document & Data Assistants
Read, extract, draft and summarise — the paperwork your team hates, handled.
- Typical price
- $2,100–$7,000
- Typical timeframe
- 2–5 weeks
- Before you pay
- Working prototype
Sound familiar?
Why businesses ask for this
Someone spends hours a week typing information from PDFs into a system.
Reports and letters are written from scratch when 80% is always the same.
Nobody can find the clause, the policy or the email when it's needed.
What it does
Built around how you work
Supplier invoices to key in. Contracts to summarise. Reports to draft from the same template every week. Emails to sort. These are the jobs AI is now reliably good at, when it's set up carefully with your documents, your rules and a human check where it matters. We build assistants that do one job well and hand the rest to you.
- Extract structured data from invoices, forms, emails and photos into your system
- Draft documents from templates and your data — reports, letters, proposals, policies
- Summarise long documents, meeting notes or email threads
- Search across your own documents in plain English, with sources shown
- Classify and route incoming email or requests
- Human-in-the-loop review screens so nothing goes out unchecked
- Runs on your data only; nothing is used to train public models
Example
How it works for an accounting practice
Client documents arrive by email. The assistant reads each one, extracts the figures and dates, files it against the right client, and drafts the standard covering letter. The accountant reviews a one-page summary with the extracted values highlighted, fixes anything wrong, and approves. What took 40 minutes per client takes five.
What's included
- Workflow scoping and written scope
- Assistant with review screen, integrated with your systems or inbox
- Prompt and rule tuning on your real documents
- Usage dashboard
- Monthly plan covering AI usage and hosting
Pricing
What it typically costs
Ranges are in AUD excluding GST and reflect what similar builds have cost. Your figure depends on scope — and you'll have it in writing, fixed, before we build anything.
Build
$2,100–$7,000
Fixed price after scoping. Nothing payable until you've seen the prototype working.
Ongoing (optional)
from $69/mo
Hosting & AI usage. Covers hosting, backups, monitoring and a support contact. Cancel any time; you keep the tool.
Step 1
Scope it, price it
A 30-minute call, then a short written scope listing exactly what the tool will do and a fixed price. No hourly rates, no surprises.
Step 2
See it working — free
We build a working prototype of the core feature and demonstrate it. If it doesn't do what we agreed, you walk away and owe nothing.
Step 3
Pay, we finish, you own it
Once you're happy, you pay and we complete the build, hand it over and train your team. Support, hosting and updates are available monthly if you want them.
Questions
About ai document assistantss
How accurate is it?
On well-defined tasks — extracting fields, summarising, drafting from a template — very. That's why we scope one job at a time and keep a review step. We measure accuracy on your documents during the prototype so you see real numbers.
Is our data used to train AI?
No. We use commercial AI services with no-training terms, and your documents stay in your Australian storage.
Which AI do you use?
Whichever fits the job — typically Anthropic's Claude or OpenAI models via their business APIs. You don't need to manage any of it.
Can it work inside our email?
Yes — it can watch a mailbox, process attachments and reply with drafts for approval.
Often built alongside
Compliance & records
Registers, evidence and audit trails that make inspections boring.
Typically $4,200–$14,000 · from $99/mo
Dashboards & analytics
See what's actually happening in your business — live, in one place, without a spreadsheet in sight.
Typically $2,100–$8,400 · from $55/mo
Social content creator
On-brand posts, images and captions generated from your services and jobs — in your voice, ready to schedule.
Typically $1,750–$5,600 · from $139/mo
Want a ai document assistants built for your business?
Tell us how you do it today. We'll scope it, quote it, and show you a working prototype before you pay.
Get in touch
Scope this for your business
A few lines about how you handle this today is all we need to start.