Compliance & Records Systems
Registers, evidence and audit trails that make inspections boring.
- Typical price
- $4,200–$14,000
- Typical timeframe
- 4–8 weeks
- Before you pay
- Working prototype
Sound familiar?
Why businesses ask for this
Audit preparation takes weeks and still turns up gaps.
Staff credentials and expiries are tracked by memory and sticky notes.
Incidents get reported late, incompletely, or on paper.
What it does
Built around how you work
If you operate under NDIS, aged care, child safety, WHS or professional registration rules, you know the pain: incident registers in Word, credentials in a spreadsheet, policies nobody can find, and a scramble before every audit. We've built a full compliance platform for the Australian care sector and can build a right-sized version for you.
- Incident, complaint, risk and corrective-action registers with proper workflows
- Credential and licence tracking with expiry reminders and evidence uploads
- Policy library with review dates, acknowledgements and version history
- Evidence packs generated for auditors in minutes
- Tamper-evident records so you can prove nothing was changed after the fact
- Reportable-incident guidance for your framework (NDIS, SIRS, child-safe, WHS)
- Dashboards showing your compliance position at a glance
Example
How it works for an NDIS provider
A support worker logs an incident from her phone in two minutes, including photos. The system flags it as potentially reportable, notifies the manager, and starts a timer against the notification deadline. Corrective actions are assigned and chased automatically. When the auditor arrives, the manager exports an evidence pack — every incident, action and policy acknowledgement for the period — in a branded PDF. The audit takes a morning.
What's included
- Framework mapping and written scope
- Web platform with roles for staff, managers and auditors
- Registers configured to your sector
- Evidence pack and reporting
- Australian data hosting and backups
- Training and ongoing support plan
Pricing
What it typically costs
Ranges are in AUD excluding GST and reflect what similar builds have cost. Your figure depends on scope — and you'll have it in writing, fixed, before we build anything.
Build
$4,200–$14,000
Fixed price after scoping. Nothing payable until you've seen the prototype working.
Ongoing (optional)
from $99/mo
Hosting, backups & support. Covers hosting, backups, monitoring and a support contact. Cancel any time; you keep the tool.
Step 1
Scope it, price it
A 30-minute call, then a short written scope listing exactly what the tool will do and a fixed price. No hourly rates, no surprises.
Step 2
See it working — free
We build a working prototype of the core feature and demonstrate it. If it doesn't do what we agreed, you walk away and owe nothing.
Step 3
Pay, we finish, you own it
Once you're happy, you pay and we complete the build, hand it over and train your team. Support, hosting and updates are available monthly if you want them.
Questions
About compliance & recordss
Can we use your existing platform instead of building?
Possibly — our compliance platform Accorda serves NDIS, aged care, allied health, childcare and trades. If it fits, it's faster and cheaper. If you need something specific, we build it.
Does it replace our auditor?
No. It makes their job — and yours — faster by having everything organised and provable.
Where is the data stored?
In an Australian data centre, encrypted, with daily backups and role-based access. Auditors can be given time-limited read-only access.
We're a trades business, not a care provider — is this relevant?
Yes. WHS records, SWMS, licences and incident reporting have the same shape. We've built it for trades too.
Often built alongside
AI document assistants
Read, extract, draft and summarise — the paperwork your team hates, handled.
Typically $2,100–$7,000 · from $69/mo
Customer portals
Give clients a login to see their progress, documents and invoices — and stop answering the same emails.
Typically $3,500–$10,500 · from $69/mo
Database setup & hosting
A secure, Australian-hosted database for your business data — set up, backed up and connected to your website, apps and reports.
Typically $550–$1,750 · from $29/mo
Related reading
Want a compliance & records built for your business?
Tell us how you do it today. We'll scope it, quote it, and show you a working prototype before you pay.
Get in touch
Scope this for your business
A few lines about how you handle this today is all we need to start.